Privacy Policy

1. Information We Collect

We collect personal information necessary to deliver sports scheduling, squad communication, and match fee tracking services:

• Account Credentials: Name, email address, password hashes, and display name.
• Profile Details: Profile photos uploaded via secure cloud storage (Vercel Blob), optional club affiliations, and playing positions.
• Team & Event Data: Squad memberships, match availability responses (RSVPs), medical/injury alerts (visible to authorised team coaches only), and attendance history.
• Parent/Guardian Contact Details: Guardian names, email addresses, and verification records for minor users under 18 years of age.

2. Children & Junior Players

Kynic places paramount importance on the safety and privacy of young athletes:

• We do not permit users under 18 years of age to access full event creation or team matchday features without mandatory parent or guardian consent.
• When a minor registers, an automated notification containing a 6-digit PIN and secure verification link is sent to the designated parent/guardian.
• Minor profiles are restricted from public search indexes, and their contact information is never shared with third-party advertisers.

3. How We Use Information

Your information is used strictly for legitimate platform operations:

• Delivering fixture timetables, squad rosters, and matchday kickoff details.
• Sending automated and manual availability nudges so coaches know squad numbers before kickoff.
• Generating digital waivers and legal audit logs for organiser risk protection.
• Processing match fee splitting receipts and venue payment records.

4. Data Storage & Security

Kynic employs robust technical and organizational security measures:

• Database connections utilize encrypted SSL/TLS data transmission (Neon PostgreSQL).
• User passwords are hashed using industry-standard bcrypt algorithms.
• Cloud assets (such as profile images) are stored securely on high-availability infrastructure (Vercel Blob) with public read access scoped to user avatars.

5. Third-Party Services

We engage trusted third-party service providers to support platform infrastructure:

• Resend: Dispatches transactional emails, password resets, and guardian verification PIN notices.
• Vercel Blob & Vercel Hosting: Manages web application hosting and cloud asset storage.
• Stripe: Processes digital match fee splitting transactions securely.

6. Access, Correction & Deletion

Under the Australian Privacy Principles (APPs 12 & 13), you have the right to access, correct, or request the full deletion of your personal data held by Kynic:

• You can update your personal name, display name, and avatar directly from your Profile Settings.
• To request a complete deletion of your account and associated personal data, submit a request to our Privacy Officer at [email protected].

7. Contact Us

If you have questions, concerns, or complaints regarding our privacy practices or compliance with the Privacy Act 1988 (Cth), please contact our Privacy Officer: